BES Xtras Plus

While many people are focused on football season, pumpkin spice, and settling back into their routines, companies are already beginning to plan their holiday celebrations. For entertainment centers, that means one thing: the time to prepare for holiday party bookings is now.

The centers that generate the most successful holiday seasons are rarely the ones waiting for the phone to ring. They’re the ones that prepare early, actively promote their offerings, and make it easy for companies to envision a memorable event.

Start Planning Before Companies Start Booking

Many businesses begin discussing holiday events well before the holiday season arrives. Budgets are reviewed, planning committees meet, venues are evaluated, and dates are reserved. By the time many companies are ready to book, they already have a shortlist of venues in mind.

Centers that are prepared early have a significant advantage. This means having your event packages defined, menus finalized, pricing established, and sales materials ready before inquiries begin coming in.

When a prospect reaches out, the goal should be to provide answers immediately, not scramble to create an offer.

Don’t Wait for Inquiries. Create Conversations.

One of the biggest missed opportunities during holiday booking season is relying solely on inbound inquiries.

Start by reconnecting with companies that hosted events at your center last year. These organizations already know your venue, trust your team, and are often the most likely to book again. Giving returning clients first access to premium dates and times can help strengthen those relationships while securing business early.

After reaching out to past customers, begin building a prospect list. A simple strategy is to contact a handful of local businesses each day, introducing your center and letting them know holiday booking opportunities are available.

The objective isn’t a hard sell. It’s relationship building.

When decision-makers eventually begin evaluating venues, they’ll be more likely to remember the center that introduced itself before asking for a sale.

Build Flexible Event Packages

Corporate events come in all shapes and sizes. Some companies are looking for a full dinner and awards ceremony. Others may only want appetizers, drinks, and a few hours of entertainment.

Creating flexible package options makes it easier for companies to find a solution that fits their needs and budget.

Consider offering:

• Full meal packages
• Buffet-style dining
• Appetizer and networking packages
• Dessert-only options
• Beverage packages
• Team snack packages
• Add-on entertainment features

Most importantly, keep pricing and package descriptions simple. Event planners shouldn’t have to read through pages of information to understand what’s included.

Remember: Companies Are Booking Experiences

Food is important, but it’s rarely the reason a company chooses a venue.

Corporate holiday parties are about celebrating employees, recognizing accomplishments, strengthening relationships, and creating shared memories.

Look for opportunities to create engagement throughout the event. Team competitions, interactive challenges, trivia contests, and group tournaments can transform a standard gathering into an event employees will remember long after it’s over.

The more participation you create, the more memorable the experience becomes.

Use Technology to Create Memorable Moments

Employee recognition and prize giveaways are common parts of corporate holiday events. Rather than relying on traditional prize drawings, consider ways to use technology to make those moments more exciting.

With QubicaAMF BES NV, centers can create engaging and interactive experiences that keep participants involved throughout the event. Recognition moments become more than announcements. They become part of the entertainment.

For centers equipped with a Neoverse LED Wall, employee recognition, company branding, event messaging, and celebration content can be displayed on a dramatic visual canvas that captures attention across the entire venue.

These types of experiences help elevate an event from memorable to unforgettable.

Turn Guests Into Ambassadors

People love sharing experiences online, especially when those experiences are visually impressive and unique.

When guests post photos or videos featuring a Neoverse LED Wall, personalized event branding, or their interactive BES NV experience, they’re introducing your center to hundreds or even thousands of potential future customers.

Those organic social media posts become powerful marketing tools, extending the reach of your event far beyond the guests in attendance.

Showcase What Makes Your Center Different

Before contacting a venue, many event planners visit its website first.

Your website should clearly communicate the experience your center offers. Event packages, menu options, photos, videos, customer testimonials, and premium attractions should all be easy to find.

If your center offers technology such as:

• QubicaAMF BES NV
• Neoverse LED Wall
• QubicaAMF Self-Service Kiosks

make sure those features are prominently displayed.

Show event planners how companies can welcome employees with personalized digital messaging on Neoverse. Demonstrate how self-service kiosks create a modern and seamless arrival experience. Highlight the engaging visuals and interactive entertainment available through BES NV.

These features aren’t just amenities. They’re differentiators that help your venue stand out from the competition.

Create Reasons for Guests to Return

Many corporate event attendees may be visiting your center for the first time.

Don’t let the event be their last interaction with your business.

Consider providing:

• Bounce-back offers
• Family fun coupons
• Free game certificates
• Loyalty program enrollment opportunities
• Future event incentives

A successful holiday party shouldn’t just generate one night’s revenue. It should create opportunities for future visits, family outings, league participation, and additional group events.

Don’t Forget the Event Coordinator

The person planning the event often carries significant responsibility. They’re tasked with selecting a venue, managing expectations, and ensuring everyone has a positive experience.

When an event goes well, make sure they know how much you appreciate their trust.

A sincere thank you message can make a lasting impression. Better yet, send a handwritten note after the event. In a world dominated by email, a personal note stands out.

Including a small coffee gift card with a simple message like, “Thanks a latte for your business,” can be a memorable touch that helps strengthen the relationship for future bookings.

Focus on Relationships, Not Just Reservations

Holiday parties are about much more than food, bowling, or event packages. They’re about celebrating people, recognizing achievements, and creating meaningful experiences.

The companies planning events this season are looking for partners who make planning easier, deliver exceptional experiences, and help them create memorable moments for their employees.

The most successful holiday booking strategies often start with something very simple: a conversation.

Reach out to previous customers. Introduce yourself to new prospects. Showcase what makes your center unique. Use technology like QubicaAMF BES NV, Neoverse, and QubicaAMF Kiosks to create experiences that stand apart from the competition.

Most importantly, focus on building relationships. The bookings will follow.

A Reminder for CMP Customers

If you’re a CMP customer, don’t forget that you have valuable resources available to help maximize your investment. CMP customers receive two hours of marketing support through the QubicaAMF marketing team, as well as two hours of training support to help your staff get the most from your technology and operations.

Your marketing support hours can be used to promote holiday offerings through social media content, email campaigns, event graphics, sales materials, website updates, or marketing pieces that showcase your BES NV, Neoverse, and Kiosk technology.

As holiday booking season ramps up, now is the perfect time to take advantage of these resources and put them to work for your center.

This blog topic was featured on the Seeds of Success Podcast  Ep 129_Turning Corporate Parties into Long-Term Opportunities

Visit one of the podcast platforms below to listen.

Apple Podcasts: https://tinyurl.com/43edmvkc

Spotify: https://tinyurl.com/4nzpa978

YouTube: https://youtu.be/j3rvTp8pjpM